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ProjX: Sign Off Process for LSS Projects
This chart shows who has responsibility for the phase-by-phase Gate Review sign off, and it indicates when a joint Gate Review sign off is required. For example, in the Control Phase, both the Sponsor and CI Champion are responsible for Gate Review sign off. The chart also outlines Financial Phases for the project from forecasting savings to narrowing savings estimates down and tracking project savings. The Controller signs off these Financial Phases in ProjX. The ProjX system also sends the Controller an e-mail reminder about sign off. Please note: the Define Phase Financial Estimate is just that, an estimate. The calculation should be accurate and assumptions conservative, but the Controller should not stop progress on the sign off if 100% of all the assumptions are not known at this time. Scrutiny on the financials occurs in the Validate Phase.
Lean Six Sigma Sign-off Methodology
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Financial Valuation Tool Example
If a project is displayed in ProjX, update or review it in the Personal ProjX home page. Then complete a variety of functions to work on the project. Each of the options can be clicked on, and specific deliverables can be populated depending on the project requirements. One item that is very important in this process is the financial upload of project savings information. A standard project valuation tool must be uploaded into the project for it to be approved by the CI Champion of the sector. This financial software can be downloaded from the Alcan CI website (see page 76).
Using the financial guidelines, it is appropriate to estimate the potential savings of the project. Then go to the Financial section of the ProjX software and populate it by uploading the Financial Valuation tool file. This is the standard tool that everyone in Alcan uses for determining the Economic Value Added (EVA) savings of a project.
Validation Phase
• Project Status changes to the Validate Phase when the Control Phase is completed.
• The Validate Phase allows the financial savings for the project to be tracked in ProjX for up to 12 months after the project improvements have been made to help ensure the forecasted savings are being realized.
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